Revision of EPSILON from Mon, 2020-07-20 21:04

ABOUT THE WALLACE CORRESPONDENCE PROJECT'S METADATA AND TRANSCRIPTS IN EPSILON

Introduction

Epsilon is used by the Wallace Correspondence Project's (WCP) as its online archive of the correspondence of the important 19th century naturalist Alfred Russel Wallace (1823-1913). Wallace has very many claims to fame, not least that he is the 'father' of evolutionary biogeography and the co-discoverer with Charles Darwin of the process of evolution by natural selection. With the exception of Darwin, probably no one else in the history of the life sciences has made as many seminal contributions as Wallace, especially to evolutionary biology, the foundation of the entire discipline (CLICK HERE). For more information about his life and work CLICK HERE. A selection of noteworthy letters and other manuscripts are listed HERE.

What we Catalogue

The WCP aims to locate, digitize, catalogue, transcribe, interpret and publish Wallace's surviving correspondence, other manuscripts (e.g., notebooks), and sketches, but not his marginalia in printed works. Epsilon holds only his correspondence, so that is what we will focus on below.

The WCP catalogues all known surviving letters (including published excerpts) sent to or written by Wallace - including the original envelopes and any enclosures. We also catalogue selected letters between others which pertain to Wallace (e.g., a letter from Charles Darwin to Thomas Henry Huxley which discusses Wallace), and letters written by Wallace's close relatives (parents and children) which contain information useful to scholars studying Wallace's life.

In addition to the above we catalogue letters which we have some information about and are reasonably sure still exist, even if we do not know their contents, e.g., a letter sold at auction in the last 20 years, where we only know the sender, recipient and date of the letter.

What is a letter?

For the purposes of our project a letter is defined as a manuscript which has been posted or telegraphed by one person to another. This therefore excludes publications such as books or magazines, posted by or to Wallace without any enclosed manuscript text.

Most letters were sent enclosed in an envelope, but some were not. The latter includes postcards and some early letters (lettersheets) where the writing paper bearing the handwritten text was folded in such a way that one side bore the postal address of the intended recipient. All items enclosed in an envelope together with a manuscript letter, plus the envelope itself, are regarded as being part of the letter (more precisely the ‘letter packet’). All of these items are catalogued seperately and assigned a unique item number (see below).

In addition to posted letters, we catalogue the following items:

1) Handwritten/typed transcripts of letters to or from Wallace, especially where the original version is not known.

2) Drafts of letters to or from Wallace, even when the text of the final ‘posted’ version of the letter is known.

3) Published letters (or excerpts) to or from Wallace, largely excluding letters which were specifically written by Wallace for publication (i.e. ‘letters to the editor’ (LTTEs), which have already been catalogued by Charles Smith and are listed on his Wallace Page website). Only the earliest published version of a letter will usually be catalogued, unless later versions are significantly different, in which case they too will be included. Published excerpts of letters will only be catalogued in cases where a more complete version of the letter is not known.

The items which make up a letter packet, plus all associated documents, such as drafts and published versions of the letter, are assigned the same master WCP cataloguing number e.g., "WCP788". Each individual document also has it's own unique item number, e.g., an enclosure to WCP788 may have number "98" and its complete WCP cataloguing number would therefore be "WCP788.98".

Current Coverage

The WCP is a work in progress which will take many years to complete. The metadata and transcripts are therefore constantly being added to and edited.

As of July 2020 the WCP has found letters and other documents in 240 repositories around the world, and in 250 articles and books. We have currently have records and transcripts of 5681 letters, of which 2749 were written by ARW and 2152 were sent to him. Most of the other 780 are third party letters which pertain to ARW. We also have records of 487 other manuscripts such as notebooks, but these are not present in Epsilon.

We have reason to believe that hundreds of letters to and from Wallace remain to be discovered in archives and private collections worldwide.

Protocols Used for Metadata and in Transcipts

A. Metadata in the right sidebar

1) Date of the letter: Any inferred information is enclosed in square brackets “[ ]” e.g., if the month was inferred the date might read “26 [April] 1856”. Question marks (“?”) are used to indicate uncertainty about the date or part of the date e.g., “26 April? 1856” if the month is uncertain; or “26? April? 1856?” if the entire date is uncertain. The reasons why the date was inferred or questioned are usually given in the notes section below the date. If a letter was written on multiple dates, we take the last date as the date of the letter and give the earliest and last date as a date range.

2) Names of author/addressee: The full name used by that person at the time of their death. Any commonly used nicknames or pseudonyms are noted in brackets and quotes ("...") after the forename(s) and any earlier surname(s) is/are noted in brackets (...) after the surname, using "née" to indicate a maiden name, "formerly" to indicate a change for a reason other than marriage, and "then" to indicate any earlier married names.

Some examples:

Alexander, Patrick Proctor ("Pat")
Allingham (née Paterson), Helen Mary Elizabeth
Sims (née Wallace), Frances ("Fanny")
Comerford-Casey (formerly Casey), George Edward
de Grey (née Withers then Gwytherne-Williams), Marion

3) Addresses of author & addressee: The full contemporary address is given, with modern versions of place names in "[ ]". This is not necessarily the address as it is written on the letter (which will be recorded in the form that it is written in the transcript). For example, the address on the letter may simply read “Old Orchard” but in the right sidebar the complete address will be given i.e. “Old Orchard, Broadstone, Dorset, England”. If the whole address is enclosed in square brackets (“[ ]”) it means that it has been inferred for that letter. If it is followed by a question mark (“?”) this means we are uncertain whether it is the correct address.

B. Transcripts

The text of the letters has been transcribed following the Wallace Correspondence Project's transcription protocol. This is a method of transcription which aims to preserve much of the layout of the original text, but imposes some formatting rules to standardise it in order to make the text easier to read and understand. The aim is to capture those aspects of the layout which are necessary to make sense of the text, rather than record the exact position of every word on the original page. Editorial comments in the text and endnotes are added to further assist the reader in interpreting the text.

1) Numbers in square brackets: These are ‘reading order numbers’ rather than page numbers, and denote the order in which the text pages of a manuscript should be read. Blank pages are ignored, so if a letter has four pages but page 2 is blank, then the text pages of the transcript would be numbered [1], [2] and [3]. Note that the reading order of a letter may sometimes be different to the physical order of its pages e.g., if one page has several layers of writing on it (see the WCP’s transcription protocol for more details).

In the case of transcripts of published letters, the page numbers printed in the publication are given after the reading order number (e.g., "[1] [p. 262]", where “262” is the number of the published page).

2) Sender's address: In the case of manuscript letters it is aligned right, and for handwritten or typed transcripts, drafts and published letters, it is aligned left. If the address of a manuscript letter is printed or embossed then it is placed in italics.

3) Common conventions:

  • Words inserted into the text by the author are shown in superscript
  • Where the author of a manuscript letter has indicated greater emphasis by underlining a word or passage two or more times, the text is formatted as bold underlined text
  • Dashes are transcribed as a two hyphens "--"
  • Editorial insertions are enclosed in non-italicised square brackets, "[ ]" e.g., "In [18]98 I visited"
  • Editorial comments are enclosed in italicised square brackets "[ ]", e.g., "[2 words illeg.]"
  • Surmised text is given in angle brackets "< >", e.g., "My son <William> wrote to you"
  • In endnotes, Alfred Russel Wallace is referred to as "ARW"

Accuracy of our Metadata and Transcripts

The process of editing our transcripts and associated metadata is a work in progress which will take many years to complete. Our project’s policy is, however, to make the information we have available to users at the earliest possible opportunity, even if it is incomplete and/or imperfect. Much of the metadata remains to be checked for a second and third time. The accuracy of our transcripts is indicated by their "transcription quality", shown below the transcrip in Epsilon i.e. Draft transcript/Edited (but not proofed) transcript/Fully edited and proofed transcript.

Also, the number of times a transcript has been edited by project staff gives an indication of how accurate it is likely to be.

Note that the WCP's fully edited and proofed transcripts will be made available in Epsilon two years after the date of their publication in our proposed series The Correspondence of Alfred Russel Wallace.

Can you Publish our Transcripts?

Under UK copyright law any literary work created by an author who died before 1969 and which had not been published by 1 August 1989 will be protected by copyright until 31 December 2039. If you wish to publish a transcript of a copyrighted manuscript letter you will need to seek permission from the literary estate of the deceased author. For information about the copyright of Alfred Russel Wallace’s unpublished literary works see http://www.wallaceletters.info/content/wallace-literary-estate

The copyright of certain metadata associated with the letters (e.g., letter summaries) is held by the Alfred Russel Wallace Trust.

It is the custom and practice in academic publishing that the reproduction of short extracts of text may be permitted on a limited basis for the purposes of criticism and review without securing formal permission, on the basis that:

  • the purpose of quotation or use is objective and evidenced scholarly criticism or review (not merely illustration)
  • a quotation is reproduced accurately, either within quotation marks or as displayed text
  • full attribution is given

If you publish an excerpt from a letter we have transcribed we would be grateful if you could cite the WCP cataloguing number. This is good scholarly practice, as it shows that the source of the transcript was the WCP and enables errors to be traced by future scholars. For example, you may publish an excerpt from a transcript which is then altered in the future because we discover an error made by the transcriber.

When citing the WCP cataloguing number, please include the number of the item as well e.g., “WCP56.78”, where “56” is the master number and “78” the number of a particular document (e.g., an enclosure) associated with the letter. This allows the exact item to be precisely identified.

Scratchpads developed and conceived by (alphabetical): Ed Baker, Katherine Bouton Alice Heaton Dimitris Koureas, Laurence Livermore, Dave Roberts, Simon Rycroft, Ben Scott, Vince Smith